Billing

We don’t just check benefits once and call it good. Our team takes a layered approach: First, we look up benefits online. Then, we call and speak with a live representative at the insurance company to uncover all the small, often-overlooked details unique to each person’s policy. Finally, we re-verify every client’s benefits at the start of each month to make sure nothing has changed. This helps prevent surprises for the facility and our team.

We’re the team that works behind the scenes to get treatment approved and support clinicians in documenting care in a way that meets insurance requirements. By bridging the gap between care and coverage, we help reduce premature step-downs and work hard to make sure clients get the time they need at the right level of care. And because we focus on getting things right from the start, we also help prevent refund requests down the line.

This team is the backbone of billing and follows through every step of the way to make sure the facility’s hard work is reimbursed properly. We ensure we’re using the right billing codes for maximum reimbursement, keep a close eye on claims after they’re submitted, and make sure payments are posted correctly. Our attention to detail and persistence help turn quality care into proper payment. And when claims are denied or underpaid, we are the problem-solvers who dig in and fight to make it right.

This is the team that helps keep the facility out of trouble. They review documentation and workflows to make sure everything lines up with state, federal, and insurance requirements. They’re also the ones handling medical records requests and making sure every ‘i’ is dotted and every ‘t’ is crossed, so we’re always ready if questions come up. They bring peace of mind that things are being done the right way.

We help the facility become in-network with the payers of their choice. Since every insurance company has its own process and documentation requirements, we handle all the paperwork and make sure everything is submitted correctly. After that, it’s often a waiting game—so the team stays on top of things with regular follow-ups to keep the process moving. When needed, we can also assist with rate negotiations to help the facility get the best possible reimbursement.